Thinkiyo

AI Project Management Tool

Custom PM system where AI extracts tasks, balances workload, and generates status updates automatically.

Book a demo See what we build
Auto
Task extraction from meetings & email
AI
Priority and risk engine
Proactive
Deadline and dependency alerts
Automated
Status communications

Overview

A project management platform where AI does the overhead work that normally burns project managers. Automatic task extraction from communications, intelligent prioritisation, workload balancing, risk surfacing, and proactive status communication.

What we build

Inside the AI Project Management build

  • Automated Task ExtractionExtracts tasks from meetings, call transcripts, emails, and chat messages, assigning them to the right owner with context attached.
  • Intelligent PrioritisationPrioritises across projects using deadlines, dependencies, impact, and individual capacity, not just date order.
  • Workload BalancingFlags when someone is overloaded and suggests redistribution before things slip.
  • Proactive Risk SurfacingSurfaces risks when a dependency is slipping, a stakeholder has gone quiet, or a deadline is no longer realistic given current progress.
  • Automated CommunicationsStatus updates, stakeholder communications, and retrospective inputs generated automatically, saving hours of PM overhead per week.

Sample workflow

How it runs in practice

01

Meeting to Task in 5 Minutes

Team meeting ends. Transcript processed. AI extracts 12 action items, assigns owners based on role context and current workload, creates tasks with deadlines derived from commitments made in the meeting, and posts a summary to the team Slack channel.

Stack

Tech we work with

ClaudeLinearNotionn8nOpenAIPostgreSQLAsana APISlack

Frequently asked about this build

Does this replace our current PM tool?

Either option works. We can build it as a standalone system or as an intelligence layer that sits above your existing Linear, Asana, or Notion.

How does it extract tasks from meetings?

We integrate with your meeting recording tool (Fireflies, Otter, Zoom) or calendar system. Meeting transcripts are processed by the AI which identifies action items, owners, and implied deadlines from the conversation.

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