The crowd
- Sell tickets by tierCapacity per tier, promo codes and a capped sell-out.
- Check guests in by QRFast scans at every gate, headcount by tier and gate.
- Keep every attendeeOne list across every event, and it stays with you.
Coming soon. Waitlist open.
Sell the tickets. Hire the crew. Open the doors.
Ticketing, check-in, vendor tenders and call sheets, one record per event.
Not available yet. We will email you when early access opens.
Harbour Lights Live
Riverside Hall, Fri 14 Nov, doors 18:30
1,184checked in of 1,600
- Early bird 400 of 400, sold out
- General 912 of 1,050
- VIP deck 141 of 150
- Promo code CREW10 36 used
Example data
Gate B scans
- Ava RussoGeneral, 19:02
- Marcus LeeVIP deck, 19:02
- Sara QuinnGeneral, 19:01
- Tom BeckerEarly bird, 19:01
Guests should remember the night, not the queue at the door.
One event. Nine tabs. A chat group for every vendor.
Ask any producer where the event lives and the answer is everywhere.
Guests in three places
Three toolsQuotes as attachments
EmailHaggling off the record
Phone callsWork orders at midnight
A doc templateA call sheet that drifts
Chat groupsA clicker at the door
Paper
Two sides of every event. One record.
Producer, door team and finance work from the same night.
The crew
- Run vendor tendersPublic or invite-only briefs, with every counter-offer logged.
- Award in one stepCloses the other bids and creates a work order and payment record.
- Run load-in from one call sheetEvery vendor slot from load-in to load-out.
Dozens of vendors, compared on one screen.
Each bid sits next to years in the trade, rating, past jobs and response time.
Tender: Stage and rigging
Invite-onlyHarbour Lights LiveWithin budgetExample data| Vendor | Years | Rating | Jobs with you | Replies in | Status |
|---|---|---|---|---|---|
| Spotlight Stage Co.Bid with timeline, 3 rounds | 12 | 4.8 | 6 | 2 h | Agreed |
| Truss and TowerBid with timeline, 2 rounds | 8 | 4.5 | 1 | 5 h | Countered |
| Northline RiggingBid, awaiting reply | 15 | 4.6 | 0 | 1 d | Shortlisted |
| Big Top StructuresInvited, no bid yet | 5 | 4.2 | 2 | n/a | Invited |
- Round 1, Spotlight Stage Co.Full stage, roof truss and two delay towers. Load-in from 08:00 on the day.
- Round 2, your counterWe can drop the second delay tower. Can you meet the revised figure?
- Round 3, Spotlight Stage Co.Revised figure accepted, scope updated.
Award and generate work orderOther stage bids close
WO-0142 Spotlight Stage Co.pdfPayment record created, status pending
Doors at 18:30. Watch the room fill.
1,512checked in of 1,600, across three gates
20:00 Example data. QR scans at each gate feed one live headcount, by tier and by gate.Three weeks out to the morning after.
One concert, from the first brief to the last payment.
Harbour Lights Live, Riverside HallExample data
LightingLumen RigTender openWO-014309:00
Stage and riggingSpotlight Stage Co.Tender openWO-014208:00
Crew cateringLong Table CateringTender openWO-014611:00
VIP deckFable HireTender openWO-014713:00
SoundNorthbeam AudioTender openWO-014410:00
Security and gatesSteady Hands SecurityTender openWO-014816:00
Tenders go out
Bids compared, work awarded
Tickets move to the next tier
Load-in by the call sheet
Doors and live headcount
Thank-you and payments
Replace the event stack.
Eight tools behind a typical agency event, in one system you own.
01Ticketing platforms
02RSVP spreadsheets
03Quote threads in email
04Vendor chat groups
05Work order templates
06Call sheet docs
07Printed door lists
08Budget sheets
All of it, in Assembly
Your guests. Your vendors. Your database.
An attendee list is one of the most valuable things an agency builds.
01
Runs in your cloud
Your own cloud account, or servers you run.
02
Data you control
Attendees, vendors, bids and work orders in your own database.
03
Nothing sends itself
Someone on your team says yes first.
04
Set up with you
A Thinkiyo team sets it up and stays after the first show.
Works with Thinkiyo.
These Thinkiyo products pair well with it.
Questions, answered.
Anything else, write to hello@thinkiyo.com.
What is Assembly?
Assembly is an event management system from Thinkiyo for agencies and promoters, covering attendees and vendors in one record per event. It is coming soon.
When can I start using Assembly?
Assembly is coming soon and is not yet generally available. Join the waitlist and the Thinkiyo team will contact you when early access opens.
How do vendors take part in Assembly?
You publish a public or invite-only tender for each category, and vendors apply with an amount, a timeline and a cover note. You negotiate in logged rounds, and awarding a vendor generates a work order PDF and a payment record.
Who owns the attendee and vendor data?
You do. Assembly runs in your cloud or self-hosted, and every attendee and vendor record sits in your own database.
Does Assembly message attendees or vendors on its own?
No. A person on your team approves anything that goes out to attendees or vendors, including reminders, follow-ups and tender invites.
Your next event, on one ticket.
Assembly is coming soon. Join the waitlist for early access.
Not available yet. We will email you when early access opens.